Adding your email signature

In this guide:

Adding a signature is a great way to keep your emails looking professional and for sharing your contact information so people can easily get in touch with you.

Email signature best practices

We recommend using a pure, text-based signature that includes your full name, location, email address, and phone number. 

Including complex signatures or several images in cold emails can complicate email deliverability because it represents additional areas that your recipient's email servers can identify as potentially dangerous or suspicious. 

While we recognize the importance of branding in your email signatures, this is an area where you want to consider the balance between the appearance of your signature and the likelihood that it negatively impacts your email deliverability.

Here's an example of signatures that we find work best:

Even though your organization is reputable, it's important to follow best practices to show your recipient's email servers that your emails are safe and can be delivered to an inbox.

If you have trouble maintaining the branding of your email signature after importing it into Interseller through the steps below, it's likely that your signature is very complicated and could cause problems with your email deliverability. 

Please note that our system may remove any formatting that we see as potentially detrimental to your email server reputation.

Importing Email Signatures

To import your email signature into your account, please send an email including only your signature to

Important: Please do not add any message or other text to your signature email as this can get imported with your signature.

Once your request has been received, you will receive an email from us prompting you to view and accept your signature. From there, you can follow the steps below:

  1. Open the Accept & import your email signature email and click View & Accept Signature.
  2. This link will take you to a window where you will see options to preview, approve, or deny your signature. Click Send A Test Email to get a better idea of how your signature will appear in emails.
  3. If everything looks correct, click Import Signature. If your signature isn't displaying correctly, click Send to Interseller Support for review.
  4. Once you approve the signature, your signature will automatically be imported into your account. If you decline, your signature request will be sent to our Support team. 
Note: If something doesn't look right with your signature, please allow 7 business days for us to import the signature into your account. You can expect a confirmation email from us once it's done!

Once the signature has been added to your account, you can preview how the signature looks in your sequence by opening up the Steps tab. Your signature will appear grayed out and cannot be edited from this window.

If you need to make any changes to your signature, you'll need to update it within your email account first and then send in a new request to

Disabling signatures in specific email steps

You can disable your default email signature in specific email steps if you don't want to include your signature or if you want to add a different signature to a specific step.

To disable the signature follow the steps below:

  1. Open the Steps tab of the sequence and click the ... icon.
  2. From the drop-down menu, select Disable Signature.

To re-add the signature back to the email step, click the ... icon and click Enable Signature.

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